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Cancellation Fees Will Be Applied for Annual Meeting Presenters who Withdraw

Tuesday, January 31, 2017   (0 Comments)
Posted by: Lorraine Cashman
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AFS strongly discourages annual meeting presenters from canceling their participation in the conference after proposals have been reviewed. Last year, AFS changed its annual meeting registration refund policy accordingly.

Once a proposal is submitted, it is expected that the author(s) will present at the conference if the proposal is accepted. Participation in the conference is competitive, and a cancelled presentation creates a hole in the program and eliminates a spot that could have accommodated another presenter. As a courtesy to AFS members, conference presenters, and attendees, those who find that they can't attend the meeting are encouraged not to cancel, but to find someone else to read their papers.

The refund policy is now as follows:

  • Program participants (chairs, presenters, discussants, etc.) who withdraw a presentation may request a refund of meeting registration fees until August 31, but a $75 cancellation fee will be retained ($35 for students and low-income participants); after that, no refunds will be issued.
  • Registrants who are not named on the program may receive a full refund until August 31; after that, no refunds will be issued.
  • Presenters who withdraw a presentation after October 1 may not present at the next year’s annual meeting.

For all Annual Meeting Policies, see https://afsnet.site-ym.com/?AMpolicies.



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